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Here are some tasks to be aware of when paying employees:

Have your employees fill out payroll (I-9 and W-4 for employees; W-9 for contractors)
Set employees to be hourly or salaried
Decide how often to pay: weekly, bi-weekly, semi-monthly or monthly
Track employee working hours
Track employee benefits
Withhold tax and pay tax on time
Issue a W-2 and/or 1099 at the end of the year

The number one reason business owners turn to a payroll service provider is to ensure that payroll taxes are withheld correctly, tax forms are filled out correctly and accurately, and that taxes are remitted to the appropriate agency in a timely manner.

But payroll services also do a lot of other things. They allow your employees to get paid via direct deposit, they track personal information such as start dates, end dates, hourly wages and salaries, and in many cases, integrate with accounting software applications to make it easier to track payroll expenses.

Bottom line: There is no good reason not to use a payroll service provider.

Here are the best payroll services your small business can use:

What to look for in a payroll service

Before looking for payroll processing services, you must first determine which features are most important to you. Here are a few points to consider:

1. Features provided

While most payroll providers offer similar services, in some cases these services may be included in the base price, while in others they cost extra.

HR functions can be beneficial to small businesses without dedicated HR staff, but are HR functions included in the pricing, or do you need to pay extra for them?

Some payroll companies offer multiple plans, and some of these features are only available on more expensive plans, so it's important to keep this in mind when looking for a payroll provider.

2. Ease of use

Small business owners have to juggle multiple jobs and often don't have the time or desire to learn complex software applications.

Before buying a payroll application for your business, make sure the product is easy to use and can be up and running in no time.

3. Affordability

What can your business pay? We know affordability is subjective. While most of the payroll providers included on this list are priced about the same, some of the apps include all the features, while others offer a basic plan with the option to add extra features at an extra cost.

Another thing to keep in mind is that while the base fee may be higher in some apps, it can actually lower your costs if all the features are included in that base price.

4. Access to Benefit Administration

If you provide benefits to employees, you will also need access to the benefits management feature. These can include standard benefit administration, as well as access to affordable health, life and disability insurance plans.

Additionally, if you currently provide benefits such as group term life insurance, personal use vehicles, assistance with dependent care, or gym memberships that exceed $50,000, you may need to add the value of those benefits as imputed income. Make sure your payroll service offers this option.

Our picks for the 08 best payroll services

Small business owners have many options when it comes to finding a payroll provider. While most of the payroll apps reviewed offer online payroll services, a few offer local solutions, and there's even a free option. Here are our top 10 picks.

1. OnPay

OnPay is The Blueprint's #1 choice for payroll services for small businesses, and for good reason. While designed for small businesses, OnPay also scales well to accommodate mid-sized businesses.

With simple system navigation, OnPay offers industry-specific features for restaurants and other businesses that need to consider employee tipping.

OnPay's plans also include unlimited payroll runs, full mobile access from any device, direct deposit and multi-state payroll capabilities, as well as employee onboarding and self-service capabilities.

There is no need for a separate mobile app as the app is designed to run on any platform and the app can easily pay employees and contractors and generate W-2s and 1099s at the end of the year.

In addition to full payroll processing, OnPay offers comprehensive HR resources including employee offer letters, PTO approvals, compliance tools, and a variety of HR templates that can be used in every situation.

OnPay offers excellent integration options with various third-party accounting and timesheet/timing applications, and their support team is trained by the American Payroll Association.

OnPay offers a single plan, which is currently priced at $36 per month, plus a fee of $4 per employee. All features, including HR and full support options, are included in the price.

2. QuickBooks Online Payroll

QuickBooks Online Payroll is designed to integrate with QuickBooks Online Accounting and can also be used as a standalone payroll software application. QuickBooks Online Payroll is available for up to 50 employees, but is most affordable for businesses with 15 or fewer employees due to different pricing levels.

QuickBooks Online Payroll provides an easy onboarding process so you can get up and running quickly. The app offers unlimited payroll runs, direct deposit capabilities, and tax reporting and remittances across all of its plans.

There is also an employee portal available so your employees can access payroll and tax forms. All plans include mobile apps for iOS and Android devices.

QuickBooks Online Payroll does offer HR features, but they're only available on the Premium and Elite plans. Both plans also include time tracking.

QuickBooks Online Payroll starts at $22.50 per month, with the Premium plan running at $37.50 per month and the Elite plan running at $62.50 per month. All pricing reflects an initial 50% discount for the first three months and adds $4 per employee to the base price.

3. Patriots Payroll

Patriot Payroll may not be as well known as some of the other payroll apps highlighted here, but they offer many of the same features. Designed for small businesses, Patriot Payroll currently offers two plans, both with free direct deposit, employee portal, and free payroll setup.

Remember, the basic plan does not include tax filing and remittances.

Patriot Payroll offers simple, intuitive navigation, and the cost includes full program setup. The software works on any device, so no mobile app is required. The app also includes an excellent accrual rules option for easily tracking employee PTO.

Optional attendance and HR modules are also available, both of which integrate with payroll applications.

While Patriot Payroll doesn't include a lot of extras, small businesses looking for an easy way to pay employee and payroll taxes will appreciate its simplicity.

Patriot Payroll offers two plans, basic $10 per month and full-service $30 per month, with a per-employee fee of $4 added to the base price. Additional Time and Attendance modules are $5 per month, and Human Resources modules are $4 per month, with an additional $1 fee per employee.

4. Gusto Payroll

Designed for small businesses and especially those in the hospitality industry, Gusto provides tools and resources that make tracking different wage levels and tip amounts a relatively simple task. Gusto also helps new users through the initial payroll setup process to get you up and running quickly.

Gusto provides easy system navigation, including new hire reporting, flexible payroll plans, unlimited payroll runs, contractor payments, and multi-state payroll capabilities. Gusto can be accessed from any device, so no mobile app is required.

The app also includes employee onboarding, full tax reporting, and remittances. Gusto also offers HR, but only on their most expensive plans.

The AutoPilot feature is a great option for businesses that pay a large number of salaried employees, and Gusto offers good integration options with various third-party applications.

Gusto offers four plans: Basic, designed for one or two employees; Core, best for small businesses; Complete, for growing businesses; and Concierge, best for larger businesses with HR needs.

Gusto's Basic plan has a base price of $19 per month and $6 per employee; the Core plan has a base price of $39 per month and $6 per employee; Complete is $39 per month, plus $12 per employee $149 per month for Concierge, plus $12 per employee.

5. SurePayroll

SurePayroll is designed for small business owners, including special versions for those paying home employees. Best for small businesses with 10 or fewer employees, SurePayroll focuses on automating the entire payroll process, a great bonus for already overworked business owners.

SurePayroll offers direct deposit, new hire reporting, and time and attendance tracking. The app also includes full tax reporting and money transfers, as well as mobile apps for iOS and Android devices.

Employee self-service options are also available, and SurePayroll also integrates with various third-party applications.

SurePayroll provides an easy-to-navigate payroll dashboard with access to all payroll features. The app simplifies the payroll entry process, minimizing the amount of data entry required. The AutoPayroll option is also available for salaried employees.

SurePayroll offers two plans: self-service, which excludes tax reporting and filing, and full-service, which includes a two-day timeframe for payroll processing, and access to HR and compliance posters.

The self-service plan costs $19.99 per month, plus $4 per employee, while the full-service plan costs $29.99 per month, plus $5 per employee.

6. Payroll Partner

Payroll Mate from Real Business Solutions offers an affordable payroll application that's perfect for small businesses that prefer on-premise applications. Payroll Mate is only available on Windows operating systems and does not provide online access, but the product can be hosted on a remote server if desired.

Payroll Mate is designed for businesses with fewer than 75 employees and is also a great option for accountants who process payroll for clients. A great option for small businesses with multiple locations, Payroll Mate also supports multiple pay frequencies, unlimited payroll runs, and multi-state payroll.

The app also fills out all required tax forms, but does not process filings or tax remittances.

The New Hire Wizard is available to guide you through the process of entering a new employee and provides an easy-to-navigate tax setup page. Direct deposit is available in Payroll Mate, but priced separately.

Payroll Mate is best for those who can easily file their own tax forms. The app runs $139 per year, including all relevant tax forms, while the direct deposit module costs just $95 per year.

7. Operation powered by ADP

Perhaps the most recognizable name in payroll, ADP has launched several applications aimed at the small business market. One of their most popular apps is RUN powered by ADP, designed for businesses with 49 or fewer employees.

The app offers an easy-to-navigate payroll dashboard with a handy menu bar at the top to access additional features.

RUN Powered by ADP offers four plans with many more powerful features included in only the first two plans. The app also offers mobile apps for iOS and Android devices, but it's not included in the base pricing.

All plans offer free direct deposit, new employee onboarding, and the ability to pay contractors. Additionally, all plans include tax filing and remittances. RUN Powered by ADP also offers various HR resources, but only in their top-tier programs.

ADP is reluctant to release pricing details for its payroll plans, preferring to discuss available plans and services with business owners. However, they said, pricing for businesses paying 10 employees could start at around $150 to $180 per month, depending on the plan and extra services purchased.

8. Payroll4Free

Designed for small businesses with fewer than 25 employees, Payroll4Free offers decent payroll processing. While Payroll4Free does not offer tax filing and remittance in the free version, you can choose to add tax filing and remittance for a small fee.

Payroll4Free input form for employee details in Excel sheet format

Payroll4Free uses a grid interface for faster data entry. Source: Payroll4Free software.

Although the main app is free, Payroll4Free includes valuable features like direct deposit capability and includes a grid entry option to speed up the payroll-related data entry process. Payroll4Free handles all the payroll setup, but the process is complicated and doesn't save you time in the end.

Payroll4Free's interface is dated, though the app is easy to navigate, with a set of tiles on the home screen representing all available payroll features.

Payroll4Free allows you to pay both employees and contractors, and processes all year-end forms like W-2s and 1099s. Plus, they offer an employee portal, a nice feature for any payroll service, and particularly good for a payroll service. gratuitous.

For smaller businesses with limited budgets, Payroll4Free can be a lifesaver. If tax and remittance reporting is absolutely necessary, Payroll4Free offers a full tax service for $15/month.

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Business Services